Purpose

The Fleet and Facilities Maintenance Manager directs and controls the fleet, facilities and inventory department, programs, and activities to ensure D.O.T compliance with applicable federal, state, and local laws and rules. The incumbent will be a dynamic leader to excel the organization’s fleet and facilities maintenance programs to ensure safety and relationships with internal customers, this position is responsible for oversight of inventories, purchasing and contracts pertaining to the department. The incumbent exercises sound judgment and discretion with respect to fleet and facilities compliance, business strategies, policy development, cost control, and fiscal responsibilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following: 

Fleet, Facilities and Inventory Management

·        Periodically test start-up and performance of all machinery, vehicles and equipment;

·        Management and oversight of all garage operations regarding scheduling and assigning work;

·        Management of all maintenance requirements of general landfill equipment with special emphasis on heavy equipment;

·        Identification, management and implementation of use of common hand and power tools; metalworking processes, such as heat treating and plating; tool designing, tool programming, and blueprint reading;

·        Knowledge in techniques, tools and materials used in maintenance and repair of machinery and equipment;

·        Implement, model and manage proper safety procedures and practices;

·        Ensure that proper safety practices and procedures are followed in the maintenance shop and when repairing equipment;

·        Develop and oversee implementation of an on-going inspection and daily preventive maintenance program on all mechanical, electrical and rolling equipment;

·        Review operator daily equipment reports;

·        Develop policies and procedures to maintain fleet, facilities and inventory records;

·        Conduct compliance audits of fleet, facilities and inventory recordkeeping practices;

·        Respond to requests relating to service calls and maintenance needs/problems in a timely manner;

·        Observe operation of machines, vehicles and all mechanical and electrical equipment for potential problems; troubleshoot equipment as referred by work orders or verbal directives and determine necessary repairs; perform such work as is feasible and appropriate;

·        Understand, interpret and appropriately apply a wide range of federal, state, and local codes and regulations pertaining to landfills with specific emphasis in engineering, Spill Prevention and Control Countermeasure (SPCC), and storm water air and permitting requirements;

·        Understand federal and state programs in the areas of air and water quality, hazardous waste, and solid waste;

Strategic Oversight

·        Establish, execute, monitor, and of course correct key performance metrics to ensure continued compliance with all Department of Transportation (D.O.T), Ohio EPA regulations, Public Employers Risk Reduction Program (PERRP) program requirements;

·        Develop short- and long-range plans and goals for the continuous improvement of fleet and facility maintenance including trend analysis for break/ fix issues and cost benefit analysis for preventative maintenance programs;

·        Develop and oversee implementation of policies and procedures applicable to fleet and facilities maintenance;

Process Improvement/ Continuous Improvement

·        Lead the development and implementation of system improvements to increase efficiencies and reduce costs;

·        Assist with and/or manage projects within the Fleet and Facility Maintenance Department across all divisions;

·        Monitor and research progressive trends and industry advances in processes, equipment, and technology; make recommendations for new ideas to implement;

·        Build a culture of continuous improvement and learning;

• Apply creativity, foresight, and mature maintenance judgment in all aspects of solid waste facility and fleet management;
• Apply common sense understanding to implement and manage maintenance activities or solutions;

Administrative / Management

·        Administer professional services contracts, approve invoices, and prepare project summary reports;

·        Provide cost, benefit, and return on investment analysis and reporting for programs, projects, and processes;

• Solicit, evaluate, and manage the price, schedule and quality objectives of individual projects;
• Prepare bid documents and manage the bid award process in the public arena;
• Estimate cost, project budgeting, and schedule control;

·        Maintain a favorable working relationship with all federal, state, and local regulatory agencies;

·        Prepare technical and administrative reports for the Director of Operations and Maintenance and others as requested; and

·        Attend and actively participate in various internal and external meetings; represent SWACO to customers and members of the public.

SUPERVISORY RESPONSIBILITIES

·        Overall responsibility and accountability for the Fleet and Facility Maintenance Departments. Direct reports include a Facility Supervisor and mechanics with one or two level of direct reports. Responsible for oversight of contractors, as well.

·        Performs supervisory responsibilities in accordance with the organization’s policies and procedures and with local, state, and federal laws.

·        Responsibilities may include the following: interviewing, hiring, and training new employees; planning, assigning, and directing work; conducting performance management activities; rewarding and disciplining employees; and addressing complaints and resolving problems.

EDUCATION AND/OR EXPERIENCE

·        Bachelor’s degree in Business, or related technical field from an accredited college or university, required.

·        Combination of 10+ years of relevant experience in Fleet and Facility Maintenance management.

·        Must be eligible to perform functions in accordance to the Ohio Revised Code (ORC) requirements for key employees and applicable EPA regulations.

·        Solid waste experience, preferred.

·        Previous work experience in the public sector, preferred.

Additional skills may be required to perform additional tasks specific to work location, department, or line of business.

CERTIFICATIONS AND LICENSES

·        Valid Ohio CDL Class A Driver’s License is required.

PHYSICAL REQUIREMENTS

·        While performing the essential duties of this position, the individual is regularly required to sit, stand, walk, use fingers, reach with hands and arms, speak and hear.

·        Specific vision abilities required by this job include near, far, corrected, and the ability to adjust focus.

·        This position requires performance of physical activities that require moving one’s entire body, such as in climbing, lifting, balancing, walking, stooping, twisting, and kneeling; considerable use of the arms and legs, including use of hands to finger, handle or feel; reaching with hands and arms; and talking and hearing. These activities may be required for prolonged periods of time. The employee must regularly lift, push, pull and/or move up to 25 pounds and occasionally lift, push, pull, and/or move 100 pounds or more.  May also climb ladders, use power tools and noise producing tolls and equipment, work in heavy vehicle traffic conditions and enter spaces with limited working area. Specific vision abilities required by this job include near and far vision, color vision, and ability to adjust focus.

WORKING CONDITIONS

·        Office environment with low exposure to heat, cold, noise, and dust.

·        Work may be performed near moving mechanical parts, in high precarious places and outdoors. Significant exposure to cold, heat, loud noise, chemicals, dust, fumes, mechanical hazards, and electrical hazards.

·        Must be available for emergency call and shift work.